Brother P-touch D220 Manual: A Comprehensive Guide

This comprehensive guide details the Brother P-touch D220 label maker, offering instructions, troubleshooting, and feature explanations for optimal label creation and printer maintenance.

The Brother P-touch D220 is a versatile and user-friendly label maker designed for a wide range of applications, from home organization to office labeling. This handheld device empowers you to create durable, professional-looking labels quickly and efficiently. It’s ideal for addressing envelopes, organizing files, identifying cables, and much more.

This manual provides a detailed walkthrough of the D220’s features, ensuring you can maximize its capabilities. Whether you’re a first-time user or familiar with label makers, this guide will cover everything from initial setup to advanced functions like barcode printing and template usage. Discover how to achieve optimal results with your P-touch!

What’s Included in the Box?

Upon opening your Brother P-touch D220 package, you should find the following components. Firstly, the P-touch D220 label maker unit itself. Secondly, a standard label cassette – typically a black on white laminated tape, ensuring durability. You’ll also receive a user manual, providing essential instructions for setup and operation;

Additionally, the box contains a warranty card, outlining the terms and conditions of your product’s coverage. Please retain all packaging and documentation for potential warranty claims or future reference. Verify all items are present and undamaged; contact Brother support if anything is missing.

Initial Setup and Powering On

To begin, install six AAA batteries into the battery compartment located on the back of the Brother P-touch D220. Ensure correct polarity as indicated inside the compartment. Alternatively, you can use the optional AC adapter for continuous power – plug it into the DC-in jack.

Press the power button to turn on the device; The display screen will illuminate, initiating a self-test. If the screen doesn’t activate, double-check the batteries or AC adapter connection. The printer is now ready for label creation; follow the on-screen prompts to set your preferences.

Understanding the P-touch D220 Interface

The P-touch D220 features a user-friendly interface, including a QWERTY keyboard, LCD screen, and intuitive buttons for seamless label design and navigation.

Keypad and Button Functions

The Brother P-touch D220’s keypad is designed for efficient label creation. The alphanumeric keys allow direct text input, while dedicated buttons streamline formatting. The “Print” button initiates label printing, and the “Preview” button displays the label layout before finalizing. The “Clear” button erases entered text or selections.

Navigation is managed with arrow keys, allowing movement through menus and text editing. The “Enter” or “OK” button confirms selections. The “Backspace” key deletes characters. The “Shift” key accesses secondary functions on certain keys, like symbols. Understanding these functions is crucial for maximizing the printer’s capabilities and creating professional-looking labels quickly.

Display Screen Overview

The Brother P-touch D220’s LCD display provides a clear view of your label creations and printer settings. The screen typically shows the entered text, selected font style, size, and any added symbols or frames. A cursor indicates the current editing position within the text.

Icons represent various functions, such as tape width, print density, and available memory. Menu options are displayed for navigating settings like date/time and printer options. Preview mode shows a visual representation of the final label. Familiarizing yourself with the display’s layout enhances usability and ensures accurate label design.

Navigating the Menu System

The P-touch D220’s menu system is accessed using the dedicated “Menu” button. Pressing “Menu” displays a list of options, including “Print Settings,” “Edit,” “Memory,” and “Clock.” Use the up/down arrow keys to highlight your desired option, then press “OK” to select it.

Within each menu, further sub-options are available. Navigate using the arrow keys and confirm selections with “OK.” The “Back” button returns to the previous menu level. Understanding this hierarchical structure allows efficient access to all printer settings and customization features.

Creating and Editing Labels

Label creation involves selecting size, entering text, choosing fonts, and adding symbols. The D220 allows for customized labels through its intuitive editing functions and versatile options.

Selecting Label Size and Type

The Brother P-touch D220 supports various tape widths, enhancing labeling flexibility. Commonly supported widths include 3/8 inch, 1/2 inch, and 3/4 inch, catering to diverse applications. Choosing the correct tape type is crucial; options range from standard adhesive labels to durable laminated tapes for outdoor use.

To select, navigate the menu to “Tape Width” and choose your desired size. The printer automatically adjusts settings for optimal print quality. Ensure the tape cassette is correctly installed before initiating label creation. Experiment with different tape colors and materials to achieve professional-looking and long-lasting labels for organization and identification.

Entering Text and Numbers

Utilizing the QWERTY keyboard on the Brother P-touch D220, inputting text and numbers is straightforward. Press the appropriate keys to type your desired label content. The display screen provides a preview of your entered text. Use the shift key for capitalization and special characters.

For numerical input, directly enter digits using the number keys. The printer supports both alphanumeric combinations. Correct errors using the backspace key. Preview your label carefully before printing to ensure accuracy. The D220 allows for a maximum character limit per label, displayed on the screen.

Font Styles and Sizes

The Brother P-touch D220 offers a variety of font styles and sizes to customize your labels. Access the font options through the menu system using the navigation buttons. Choose from several built-in fonts, including standard and outline styles. Adjust the font size to fit your label and readability preferences.

Experiment with different combinations to achieve the desired look. Preview the selected font and size on the display screen before printing. Larger font sizes may require wider tape widths. The D220 allows for bold and italic text formatting, enhancing label visibility and impact.

Adding Symbols and Frames

Enhance your labels with the Brother P-touch D220’s built-in symbol library and frame options. Access the symbol menu through the interface to select from a range of icons and characters. These symbols can add visual cues or highlight important information on your labels.

Frames provide a decorative border around your text, making labels more eye-catching. Choose from various frame styles to suit your labeling needs. Combine symbols and frames for a professional and organized appearance. Preview your label design on the display before printing to ensure optimal layout and clarity.

Advanced Labeling Features

Unlock powerful capabilities with the P-touch D220, including barcode printing, customizable templates, and a convenient memory function for saving frequently used labels.

Barcode Printing

The Brother P-touch D220 offers a convenient barcode printing function, enabling you to create professional-looking labels for inventory management, asset tracking, and retail applications. This feature supports various popular barcode symbologies, allowing for compatibility with standard barcode scanners.

To utilize barcode printing, navigate to the appropriate setting within the printer’s menu system. You’ll be prompted to enter the barcode data, select the desired barcode type (like Code 39 or EAN 13), and adjust parameters such as height and width. Ensure accurate data entry for successful scanning. The P-touch D220 simplifies the process, making barcode label creation accessible even without specialized software.

Template Usage

The Brother P-touch D220 streamlines label creation with built-in templates, offering pre-designed layouts for common labeling tasks. These templates cover applications like address labels, file folders, identification badges, and price tags, saving you time and effort. Access the template library through the printer’s menu, browsing categories to find a suitable design.

Once selected, you can customize the template by editing the text fields with your specific information. Adjust font styles, sizes, and alignment as needed. Templates provide a quick starting point, especially for users new to label making, ensuring professional-looking results with minimal setup; Experiment with different templates to discover the best fit for your needs.

Memory Function for Saved Labels

The Brother P-touch D220 features a convenient memory function, allowing you to store frequently used labels for quick recall. This eliminates the need to repeatedly enter the same text, significantly boosting efficiency. You can save up to 30 labels within the printer’s internal memory, accessing them easily through the menu system.

To save a label, simply create it as usual, then select the “Memory Save” option. Assign a number to the label for easy identification. When needed, retrieve saved labels and print them instantly. This feature is particularly useful for repetitive tasks like inventory labeling or creating multiple identical address labels, saving valuable time and effort.

Tape Management and Replacement

Proper tape handling ensures optimal printing. This section covers loading new cassettes, utilizing the automatic tape cutter, and resolving potential tape jam issues efficiently.

Loading a New Tape Cassette

Begin by lifting the tape guide lever located on the inside of the P-touch D220. Next, carefully insert the new tape cassette into the compartment, ensuring it clicks securely into place. The tape should unwind in a clockwise direction.

Feed a small portion of the tape under the tape guide lever and then close the lever to secure it. Confirm the tape is properly threaded through the printer mechanism. Incorrect loading can lead to printing errors or tape jams. Always use genuine Brother tapes for best results and to protect your printer’s longevity.

Finally, gently pull the protective label backing a short distance to prepare for printing.

Tape Cutter Operation

The Brother P-touch D220 features an automatic tape cutter for clean and precise label separation. After printing, press the “Cut” button (often symbolized by scissors) on the keypad. The printer will automatically sever the tape, leaving a neatly finished label.

If the tape doesn’t cut, ensure the cutter blade is clean and free of any adhesive residue. A small amount of isopropyl alcohol on a cotton swab can help with cleaning. Avoid excessive force when pressing the cut button; repeated gentle presses are preferable.

Always check the cut label for sharpness and completeness.

Troubleshooting Tape Jams

Tape jams can occur with the Brother P-touch D220, usually due to improper tape loading or damaged tape. First, power off the printer and open the tape compartment. Gently remove any visible tape fragments.

Inspect the tape guides to ensure they are correctly positioned and free of debris. Re-load a new tape cassette, following the instructions carefully. If the jam persists, carefully examine the print head area for any stuck tape pieces.

Avoid using excessive force when removing jammed tape, as this could damage the printer mechanism.

Connectivity and Software

The Brother P-touch D220 offers connectivity options and compatible software, like P-touch Editor and iPrint&Scan, for enhanced label design and mobile printing.

Connecting to a Computer (if applicable)

The Brother P-touch D220 typically connects to a computer via a USB cable, enabling users to utilize the P-touch Editor software for more complex label designs. Ensure you have the latest drivers installed for seamless communication.

Download the appropriate drivers from the official Brother website, selecting your operating system for compatibility. Once connected, your computer should recognize the D220 as a standard printer. The P-touch Editor allows for customization beyond the label maker’s built-in features, including importing images and utilizing various fonts.

Follow the on-screen prompts during driver installation. A stable USB connection is crucial for reliable data transfer and printing.

P-touch Editor Software Overview

The P-touch Editor software expands the Brother P-touch D220’s capabilities, offering a user-friendly interface for designing intricate labels. This software allows for advanced text formatting, including font selection, size adjustment, and style options like bold and italics.

Users can insert symbols, logos, and barcodes, enhancing label clarity and professionalism. The software supports importing images, enabling personalized label creation. Template options streamline the design process, providing pre-designed layouts for various applications.

Preview your label design before printing, ensuring accuracy. Save frequently used designs for future use, increasing efficiency.

Mobile Printing with iPrint&Scan

Brother’s iPrint&Scan app unlocks convenient mobile printing for your P-touch D220. Connect your label maker to a wireless network and print directly from your smartphone or tablet. The app mirrors the printer’s functionality, allowing label design and editing on the go.

Easily select saved templates or create new labels using your mobile device’s keyboard. Preview designs before printing to ensure accuracy. Scan documents directly to your mobile device using the app’s scanning features.

iPrint&Scan simplifies label creation, offering flexibility and portability for various applications.

Troubleshooting Common Issues

This section provides solutions for frequent problems like power failures, printing errors, and unclear error messages, ensuring your P-touch D220 operates smoothly.

Printer Not Powering On

If your Brother P-touch D220 fails to power on, begin by verifying the AC adapter is securely connected to both the printer and a functioning power outlet.

Next, test the outlet with another device to confirm it’s delivering power. If using batteries, ensure they are correctly installed with the proper polarity and are not depleted.

Replace the batteries with a fresh set of alkaline batteries. Avoid mixing old and new batteries.

Inspect the DC-in jack on the printer for any visible damage. If the issue persists, contact Brother Customer Support for further assistance, as it may indicate an internal hardware problem.

Label Not Printing

If your Brother P-touch D220 isn’t printing labels, first confirm a tape cassette is correctly loaded and the tape isn’t empty. Ensure the tape is feeding smoothly through the printer mechanism.

Check the print settings on the device; verify the correct label size and density are selected. A low density setting can result in faint or no print.

Clean the print head using a soft, dry cloth. Dust or debris can obstruct the print quality.

If problems continue, try a different tape cassette to rule out a tape-specific issue. Contact Brother Support if the printer still won’t print.

Error Messages and Codes

The Brother P-touch D220 displays error messages to indicate specific issues. “Tape Jam” signals an obstruction; carefully remove the tape cassette and clear any tangled tape. “Replace Tape” indicates the cassette is nearing empty or improperly installed – install a new, compatible tape.

Other codes might relate to print head errors or internal malfunctions. Refer to the full manual (available online at Brother’s support website) for a complete list of error codes and their corresponding solutions.

If an unfamiliar error appears, power cycle the device and try again. If the error persists, contact Brother customer support for assistance.

Maintenance and Care

Regular cleaning with a soft, dry cloth keeps your P-touch D220 functioning optimally. Periodically check and clean the print head for best label quality.

Cleaning the Printer

To ensure optimal performance and longevity of your Brother P-touch D220, regular cleaning is essential. Begin by disconnecting the printer from the power source. Use a soft, dry cloth to gently wipe down the exterior casing, removing any dust or debris.

For the print head, use a cotton swab lightly dampened with isopropyl alcohol. Carefully wipe the print head surface to remove any ink residue or buildup. Avoid applying excessive pressure. Allow the print head to dry completely before resuming operation. Never use abrasive cleaners or solvents, as these can damage the printer components. Consistent cleaning will help maintain print quality and prevent potential issues.

Replacing the Print Head (if necessary)

If print quality deteriorates despite cleaning, the print head may require replacement. First, ensure the printer is powered off and unplugged. Open the tape compartment and carefully remove the existing tape cassette. Locate the print head; it’s typically a small, rectangular component.

Gently release the locking mechanism and lift out the old print head. Insert the new Brother-approved print head, ensuring it clicks securely into place. Reinstall the tape cassette and close the compartment. Power on the printer and perform a test print to verify proper functionality. Using only genuine Brother replacement parts is crucial for optimal performance.

Storing the P-touch D220

Proper storage extends the life of your Brother P-touch D220. Before long-term storage, remove the batteries to prevent potential leakage and corrosion. Clean the exterior with a soft, dry cloth to remove dust and debris. Store the unit in a cool, dry place, away from direct sunlight and extreme temperatures.

Avoid storing the printer in humid environments, as this can damage the internal components. It’s best to keep it in its original packaging or a protective case. Periodically check the stored unit to ensure no moisture has accumulated. Regular maintenance and careful storage will ensure your label maker remains in optimal condition.

Specifications and Technical Details

The Brother P-touch D220 boasts a compact design, supporting various tape widths and delivering reliable print resolution for diverse labeling applications.

Dimensions and Weight

The Brother P-touch D220 is designed for portability and convenient use. Its compact dimensions are approximately 7.3 inches (width) x 5.5 inches (depth) x 2.0 inches (height). This makes it easy to store and transport, ideal for both home and office environments.

Regarding weight, the P-touch D220 is remarkably lightweight, weighing in at around 1.2 pounds (approximately 540 grams) without the batteries installed. This featherlight design contributes to its overall user-friendliness, allowing for comfortable handheld operation during extended labeling sessions. Its small footprint ensures it won’t clutter your workspace.

Print Resolution

The Brother P-touch D220 delivers clear and legible labels thanks to its specified print resolution. While the exact DPI (dots per inch) isn’t prominently advertised, the printer consistently produces sharp text and graphics suitable for a wide range of labeling applications. The resolution is optimized for standard P-touch tape widths and materials.

Users can expect consistently high-quality output, ensuring that barcodes, text, and symbols are easily scannable and readable. This resolution strikes a balance between print speed and clarity, making the D220 a reliable choice for everyday labeling needs. The print quality is sufficient for organizational and identification purposes.

Supported Tape Widths

The Brother P-touch D220 is designed for versatility, accepting a range of P-touch tape widths to accommodate diverse labeling requirements. This model primarily supports tape widths of 3/8 inch (9mm), 1/2 inch (12mm), and 3/4 inch (18mm). Utilizing these widths allows for creating labels for various applications, from simple identification to more detailed organization.

It’s crucial to use genuine Brother tapes to ensure optimal print quality and prevent potential damage to the print head. While other widths might function, they aren’t officially supported and could lead to issues. Always refer to Brother’s official documentation for the most accurate and up-to-date compatibility information.

Frequently Asked Questions (FAQs)

Common questions regarding the Brother P-touch D220 are addressed here, covering tape compatibility, factory resets, driver downloads, and troubleshooting common printing issues.

Can I use non-Brother tapes?

While technically possible, Brother strongly recommends using genuine Brother P-touch tapes with the D220. Using non-Brother branded tapes may lead to suboptimal print quality, potential damage to the print head, and could even void your printer’s warranty. Genuine Brother tapes are specifically designed and tested to work seamlessly with P-touch label makers.

Non-Brother tapes can vary in adhesive strength, material composition, and dimensions, potentially causing jams or inconsistent printing. Brother optimizes its printers for its own tape formulations, ensuring reliable performance and longevity. Investing in genuine tapes safeguards your printer and guarantees professional-looking labels.

How do I reset the printer to factory settings?

Unfortunately, the Brother P-touch D220 does not feature a dedicated, user-accessible “factory reset” button or menu option. This model is designed for straightforward operation and doesn’t retain extensive user settings requiring a full reset. However, removing the batteries for an extended period – approximately 15-30 minutes – can often resolve minor operational glitches.

This process doesn’t erase any permanent memory, as the D220 has limited internal storage. If you’re experiencing persistent issues, ensure the device is powered off, remove the batteries, and then reinsert them to restart. This often clears temporary errors and restores normal functionality;

Where can I download the latest drivers?

The Brother P-touch D220 typically doesn’t require traditional driver installation for basic functionality, as it operates as a standalone label maker. It connects directly to your computer via USB for P-touch Editor software use, and the software package includes necessary drivers.

However, if you need to reinstall or update the drivers, visit the official Brother Support website (https://support.brother.com/). Search for “P-touch D220” and navigate to the “Downloads” section. There, you’ll find the latest P-touch Editor software and associated drivers compatible with your operating system;